Additionally, because QuickBooks Online is web-based, you can automatically download bank transactions and work with your accountant in real-time. You also can download the QuickBooks mobile app for free to manage your account on the go.
With QuickBooks Desktop, on the other hand, you have to download the software to your computer and can use it on that computer only. To use QuickBooks Desktop on multiple computers, you have to purchase additional licenses. A standard QuickBooks Desktop license is valid for three years, during which time you can download bank transactions and receive product updates.
After your license expires, however, you will have to purchase a new one to continue to use these features. QuickBooks Pro and Premier don't include automatic data backup and recovery, remote access via hosting or mobile receipt management. For QuickBooks Enterprise, you receive mobile receipt management with the subscription, however, other web-enabled features — data backups, automatic upgrades, remote access — require additional fees.
QuickBooks Online is available in four different plans and each plan is priced as a monthly subscription. QuickBooks Online doesn't require a contract and you can cancel the account at any time. Each plan option includes a list of features — the more features you need, the more expensive the plan.
All plans, however, give you access to receipt capture with the QuickBooks mobile app, integration with third-party tools through the QuickBooks app marketplace and customer support by phone or live chat. You can sign up for QuickBooks Online quickly and easily from the Intuit website — and start setting up your account immediately. The pricing for QuickBooks Desktop is more complex. Pro and Premier are available as one-time purchases, with the price based on the number of user accounts.
In addition to the standard versions, Pro and Premier are also available as Pro Plus and Premier Plus, which require an annual subscription. These are still priced based on the number of users, however, they also include data backups and upgrades, as well as the option to add-on remote access via hosting for fees.
QuickBooks Enterprise , on the other hand, is available in multiple plan options — Silver, Gold, Platinum and Diamond — with local-only and remote access versions. All Enterprise plans require an annual subscription, but are still priced based on the number of users.
Although some versions of QuickBooks Desktop can be more affordable compared with QuickBooks Online — a one-time purchase of a single license of QuickBooks Pro, for example, is cheaper than one year of the Plus plan — Desktop lacks the accessibility of QuickBooks Online, and quickly grows in price if you need multiple users or want to add that accessibility. Automatic mileage tracking is included with all versions of QuickBooks Online, but isn't offered with any versions of QuickBooks Desktop.
Then, you can categorize trips as "business" or "personal" to help maximize your tax deductions. You also can add trips to your account manually, as well as run mileage reports and share them with your accountant.
Mileage tracking is included in all versions of QuickBooks Self-Employed as well. QuickBooks Desktop allows you to add mileage manually to your account, or integrate with a third-party service for mileage tracking — this software doesn't, however, offer automatic tracking within its system. Track stock levels and receive notifications when inventory is low. Create purchase orders and convert them into bills. QuickBooks is a tried-and-true Accounting application with several features.
Many key features contribute to its appeal among small businesses. QuickBooks gives you a degree picture of your Sales, broken down by customer, product, project, and location. QuickBooks allows you to quickly generate and deliver customized, professional invoices, Sales receipts, and estimates. The QuickBooks product line contains a variety of solutions that may be used by anybody, from a freelancer to a small business. These both have their benefits and use cases. In terms of budget and other factors, deciding which product is better for your organization is crucial.
Hence, in this article you will learn some of the critical differentiators between QuickBooks Online vs Desktop , to help you make the right decision. QuickBooks is an Accounting Management software that helps businesses with Bookkeeping, Accounting, Payroll, Inventory Management, and other financial tasks. It also allows you to prepare financial statements and reports. QuickBooks was developed by Intuit , a California-based company, to automate typical tasks and save time on bookkeeping and paperwork.
Hundreds of thousands of small companies across the world rely on QuickBooks to keep track of their finances. QuickBooks has ready-to-use templates for generating graphs, business plans, invoices, and spreadsheets. It can also help company owners save time and effort by automating signatures on checks. In terms of connectivity with other tools, QuickBooks provides a lot of advantages. It comes with an intuitive User Interface that guides users through all of the capabilities.
In this article, you will learn about some critical factors that drive QuickBooks Online vs Desktop decisions. Quickbooks is a great Accounting software with a variety of features. Its attractiveness among small firms is aided by a number of significant characteristics, including:. To explore more about QuickBooks, visit the homepage here. It is a 3-step process by just selecting the data source, providing valid credentials, and choosing the destination. Its completely automated pipeline, fault-tolerant , and scalable architecture ensure that the data is handled in a secure, consistent manner with zero data loss and supports different forms of data.
Industry-Specific Features. These industries include: General contractor Manufacturing and wholesale Nonprofit Accountant Professional services Retail These versions give business owners more features and reports geared toward their industry. Mobile Apps. Customer Service. Is QuickBooks Online better than Desktop? Bio LinkedIn Latest Posts.
An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since Erica's insights into personal and business finance have been cited in numerous publications, including MSN , Real Simple , and Reader's Digest.
She is a graduate of Limestone College. View Erica Seppala's professional experience on LinkedIn. Latest posts by Erica Seppala see all. Show more. Show less. Hide Sources. Read Next. Slow-Paying Customers? Leave a comment 95 Comments Responses are not provided or commissioned by the vendor or bank advertiser. Ashley Scheib April 5, at pm. This comment refers to an earlier version of this post and may be outdated. Jessica Dinsmore April 16, at pm. Hi Ashley, There are a number of factors to consider.
Andrew McClure April 18, at pm. Tread carefully and print everything that you do This comment refers to an earlier version of this post and may be outdated.
Ann-Marie February 15, at am. Ann-Marie This comment refers to an earlier version of this post and may be outdated. Jessica Dinsmore March 9, at pm. Nick March 19, at pm. Nick This comment refers to an earlier version of this post and may be outdated. Angela G Veal April 4, at am. Thank you for such a thorough, honest answer. More Comments. Leave a Reply Cancel reply Your email address will not be published. Close this module. Sign up for the Maverick Newsletter.
No Preference - General. Service Industry. We occasionally send out emails with special offers. Yes, I'd like to receive this promotional content. QuickBooks online is cloud-based, which means you must have a reliable Internet connection to make it work. Because it is cloud-based, you can access it from anywhere you have an Internet connection, and from any device.
QuickBooks online also comes with free support, a free day trial — after which you pay a monthly subscription — and allows for up to 25 simultaneous users. One of the big differences between the online version of QuickBooks and the desktop version is that QuickBooks online has automatic features - including invoice, receipt, and report transactions - that must be done manually with the desktop version. It also has automation features for items like email reports, customer billing, and downloading bank transactions.
Intuit is also eager to point out the features that you can only find with QuickBooks online: the ability to automatically schedule and send invoices and work from PC, Mac, smartphone, or tablets at any time; instant file access for accountants, and connection to more than cloud-based apps.
Other features that come at no extra charge with QuickBooks online are the ability to automatically download your bank transactions, automatic backup, access to the latest feature updates, and access for up to five users. Those features are available with the desktop version, but at an added cost. Whereas you can track mileage, track inventory, and create industry-specific reports in the desktop version, those functions are limited or nonexistent in the online version.
This product is probably best for businesses that will need employees to have remote access to bookkeeping and will need for multiple employees to be able to access QuickBooks at the same time, and that want to take advantage of automation.
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